Operations Manager & Executive Assistant
Employer: Investment-management client
Job title: Operations Manager & Executive Assistant
Duty station: Kampala, Uganda
Employment type: Full-time
Number of vacancies: One
Qualification: Relevant bachelor’s degree
Experience: At least five years
Salary: Not disclosed
Deadline: Thursday, 10 September 2026
Jobspace Uganda vacancy summary
HR Beyond Limits is recruiting an Operations Manager and Executive Assistant for an investment-management firm in Kampala. This senior position combines operational coordination with high-level support to the Managing Director. The successful candidate will manage executive priorities, coordinate projects, follow up departmental deliverables and help improve administrative and operational processes. It is best suited to a highly organised professional with at least five years of relevant experience and proven exposure to senior executives or C-suite leadership.
Who should apply?
This position may be suitable for candidates who:
- Hold a relevant bachelor’s degree.
- Have at least five years of senior operations or executive-support experience.
- Have directly supported a Managing Director or another senior executive.
- Can coordinate several projects and cross-functional teams simultaneously.
- Can handle confidential information with discretion and integrity.
- Have excellent report writing, presentation and stakeholder-management skills.
- Can work independently and anticipate operational or executive-support needs.
About the employer
The employing organisation is described as a leading investment-management firm operating in Uganda. HR Beyond Limits is managing the recruitment process on its behalf.
Job purpose
The Operations Manager and Executive Assistant will serve as a trusted partner to the Managing Director. The officer will coordinate business operations, organise executive activities, monitor agreed actions and help ensure that strategic and operational priorities are implemented efficiently.
Key responsibilities
Executive support
- Manage the Managing Director’s calendar, appointments and daily priorities.
- Coordinate executive meetings, travel and related arrangements.
- Prepare reports, presentations, agendas and briefing materials.
- Record meeting minutes and track agreed action points.
- Screen and manage correspondence, telephone calls and emails.
- Handle sensitive information professionally and confidentially.
- Ensure timely follow-up on executive decisions and commitments.
Operations and business coordination
- Coordinate routine business operations.
- Monitor progress on key projects and organisational priorities.
- Follow up department heads on agreed deliverables.
- Identify operational challenges and recommend practical solutions.
- Coordinate cross-functional activities and project dependencies.
- Serve as a liaison between the Managing Director and stakeholders.
- Coordinate management meetings, board meetings and strategic initiatives.
Administration and office management
- Oversee the efficient administration of the Managing Director’s office.
- Maintain organised executive records and filing systems.
- Coordinate office supplies and service providers.
- Support the organisation of company meetings and events.
- Assist with administrative aspects of finance and procurement.
- Support compliance and contract-management administration.
Strategic support
- Support the implementation of strategic initiatives.
- Coordinate special projects assigned by the Managing Director.
- Conduct research supporting business decisions.
- Prepare analytical reports and management information.
- Recommend improvements to business processes and workflows.
- Anticipate business needs and proactively resolve emerging issues.
Qualifications and experience
- Bachelor’s degree in Business Administration, Management, Finance, Operations Management or another relevant field.
- At least five years of experience as an Operations Manager, Executive Assistant, Office Manager or in a similar senior coordination position.
- Proven experience supporting senior executives or C-suite leadership.
- Experience coordinating multiple projects and cross-functional teams.
- Experience in financial services, investment management or professional services will be an advantage.
- Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
- Strong analytical, reporting and presentation abilities.
Key competencies
- Organisation and time management
- Executive communication and stakeholder engagement
- Project coordination and follow-up
- Problem-solving and sound decision-making
- Professionalism, discretion and confidentiality
- Written communication and report preparation
- Multitasking and independent work
- Commercial awareness and strategic thinking
- Attention to detail and accountability
Measures of success
The successful candidate will be expected to:
- Keep the Managing Director’s priorities organised and progressing.
- Improve operational efficiency through coordination and follow-up.
- Keep key projects and departmental deliverables on schedule.
- Build effective relationships with internal and external stakeholders.
- Demonstrate initiative and sound professional judgement.
- Operate as a dependable and confidential partner to the Managing Director.
Application guidance
Applicants should tailor their CV to demonstrate senior executive support, operational coordination, project tracking, meeting management and process improvement. Include examples of projects delivered, operational problems resolved, executive priorities managed or administrative efficiencies achieved. Experience in investment management, finance or professional services should be clearly highlighted.
Application procedure
Submit your application through the HR Beyond Limits vacancy page:
Application deadline: Thursday, 10 September 2026
Official source
HR Beyond Limits is managing the recruitment process on behalf of its client. Applicants should use the official HR Beyond Limits vacancy page to review the post and submit an application.
Editorial note: Jobspace Uganda is an independent vacancy-information platform. This advert has been summarised and organised to help candidates understand the opportunity. Jobspace Uganda is not HR Beyond Limits or the employing organisation.
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Date posted: 25 August 2026
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