Senior Personal Secretary
Uganda Heart Institute (UHI)
Deadline: 11 November 2026
Job Snapshot
| Hiring organisation | Uganda Heart Institute (UHI) |
| Location | Mulago, Kampala, Uganda |
| Appointment | Full-time |
| Category | Executive Secretarial and Administration |
| Experience | At least 3 years |
| Vacancies | 1 |
| Deadline |
Jobspace Uganda Vacancy Summary
The Senior Personal Secretary will provide confidential administrative and secretarial support to the Chief Executive. The role covers diary coordination, meetings, minutes, correspondence, secure records and follow-up of executive actions. It requires maturity, accuracy and the ability to manage competing priorities without losing confidentiality.
Why This Role Matters
This position is likely to be assessed on trust as much as technical administration. Applicants should show the level of executive support previously provided, the complexity of diaries or meetings coordinated and how records were protected. Examples should demonstrate accuracy without revealing confidential executive information.
Who Should Consider Applying?
- Experienced personal or executive secretaries.
- Secretarial Studies graduates meeting the experience requirement.
- Administrators skilled in minutes, correspondence and action tracking.
- Professionals trusted with confidential information and senior stakeholders.
Key Duties and Responsibilities
- Coordinate appointments, meetings and the Chief Executive’s diary.
- Prepare correspondence and accurate meeting records.
- Track agreed actions and follow up approaching deadlines.
- Maintain secure executive records and controlled access to information.
- Coordinate office resources and communication with internal or external parties.
Qualifications, Skills and Experience
- Honours degree in Secretarial Studies or an equivalent recognised qualification.
- At least three years as a Personal Secretary in government or an equivalent reputable organisation.
- Strong writing, minute-taking, diary and document-management skills.
- Discretion, judgement and confidence interacting with senior stakeholders.
How to Make Your Application Competitive
- State whom you supported and the scope of coordination, without naming confidential matters.
- Describe systems used for diaries, minutes and action follow-up.
- Provide evidence of accurate writing and document control.
- Attach the degree and employment evidence required.
Questions to Prepare for Before an Interview
- How would you resolve two urgent diary requests for the same time?
- What makes meeting minutes accurate and useful?
- How do you protect confidential executive documents?
Application Procedure
Prepare a cover letter, an updated CV, academic and professional certificates and transcripts, an O-level certificate, an A-level certificate where applicable, a copy of the National ID and evidence of experience where required. Applicants whose professions require registration should also include the applicable registration certificate and valid practising licence. Address the application to The Executive Director, Uganda Heart Institute, P.O. Box 37392, Kampala. Submit it by email to erecruitment@uhi.go.ug or hand-deliver it to UHI Headquarters, Mulago, Kampala. Incomplete applications and applications sent to another email address are not accepted. The deadline is 11 November 2026 at 5:00 PM Uganda time.
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