Assistant Inventory Management Officer
Uganda Heart Institute (UHI)
Deadline: 11 November 2026
Job Snapshot
| Hiring organisation | Uganda Heart Institute (UHI) |
| Location | Mulago, Kampala, Uganda |
| Appointment | Full-time |
| Category | Inventory and Supply Chain Management |
| Experience | Not stated |
| Vacancies | 1 |
| Deadline |
Jobspace Uganda Vacancy Summary
The Assistant Inventory Management Officer will receive, store and issue supplies while maintaining records that allow the Institute to account for stock. The position requires careful matching of requisitions, delivery documents and invoices, as well as reliable stocktaking and inspection.
Why This Role Matters
Hospital supplies can affect clinical continuity, so accurate inventory is more than an administrative exercise. Applicants should show how they prevent unauthorised issues, check deliveries and reconcile physical stock with records. Experience managing expiry dates, storage conditions or critical supplies should be highlighted only where supported.
Who Should Consider Applying?
- Stores, procurement or supply-chain diploma holders.
- Inventory assistants experienced in receiving and issuing goods.
- Candidates familiar with stock records and physical counts.
- Applicants who can protect supplies and report discrepancies promptly.
Key Duties and Responsibilities
- Receive supplies and confirm quantities and condition against approved documents.
- Process authorised requisitions and issue stock accurately.
- Verify invoices and delivery records against goods received.
- Maintain stores ledgers, bin cards or approved inventory-system records.
- Participate in stock counts, inspections and investigation of differences.
Qualifications, Skills and Experience
- Diploma in Stores or Supply Chain Management, Procurement or an equivalent recognised qualification.
- Understanding of goods receipt, storage, authorised issue and stocktaking.
- Accuracy with inventory records and supporting documents.
- Integrity and willingness to investigate unexplained differences.
How to Make Your Application Competitive
- Describe stock systems, ledgers or bin-card processes used.
- Give an example of a delivery or count discrepancy you resolved.
- Show how authorised issues and supporting documents were controlled.
- Attach the relevant diploma and experience evidence.
Questions to Prepare for Before an Interview
- What checks do you perform before signing for delivered goods?
- How would you investigate a physical stock shortage?
- How do you organise stock to reduce expiry or damage?
Application Procedure
Prepare a cover letter, an updated CV, academic and professional certificates and transcripts, an O-level certificate, an A-level certificate where applicable, a copy of the National ID and evidence of experience where required. Applicants whose professions require registration should also include the applicable registration certificate and valid practising licence. Address the application to The Executive Director, Uganda Heart Institute, P.O. Box 37392, Kampala. Submit it by email to erecruitment@uhi.go.ug or hand-deliver it to UHI Headquarters, Mulago, Kampala. Incomplete applications and applications sent to another email address are not accepted. The deadline is 11 November 2026 at 5:00 PM Uganda time.
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