Project Finance & Administration Coordinator
Employer: Restless Development
Position: Project Finance & Administration Coordinator
Duty station: Kampala, Uganda
Reports to: Senior Finance & Administration Manager
Supervises: Project Finance & Logistics Officers
Employment type: Full-time
Contract duration: Two years
Preferred start date: October 2026
Salary: UGX 73,299,474 gross per annum
Experience: At least five years, including two years in supervision
Travel: Fairly regular domestic and international travel
Deadline: Thursday, 10 September 2026 at 5:00 PM EAT
Jobspace Uganda vacancy summary
Restless Development is recruiting a Project Finance and Administration Coordinator to lead the financial, administrative and operational management of its programmes. The coordinator will oversee budgeting, forecasting, expenditure control, donor reporting, procurement, logistics, compliance and the responsible use of project resources.
This senior finance position is best suited to an NGO finance professional with at least five years of progressive experience, strong knowledge of donor-funded programme management and prior responsibility for supervising staff. The successful candidate should also hold, or be making substantial progress towards, a professional accounting qualification such as CPA or ACCA.
About Restless Development
Restless Development is a youth-led development agency supporting young people to influence decisions and lead positive change. Its Uganda youth-employment portfolio helps young people access dignified work, entrepreneurship opportunities, business-development services and inclusive financial products.
Who should apply?
This opportunity may suit candidates who:
- Hold a bachelor’s degree in Finance, Accounting, Commerce, Business Administration or a related field.
- Have attained or are progressing towards CPA, ACCA or an equivalent qualification.
- Have at least five years of progressive finance and administration experience.
- Have completed at least two years in a supervisory role within the development sector.
- Understand donor budgeting, forecasting, reporting, audits and compliance.
- Can use advanced Microsoft Excel and accounting or ERP systems.
- Are willing to undertake domestic and international travel.
Purpose of the role
The coordinator will ensure that programme finances, administrative systems and project resources are managed efficiently and in accordance with organizational, statutory and donor requirements. The role will provide financial analysis for decision-making and supervise Project Finance and Logistics Officers.
Key responsibilities
Financial management and budget oversight
- Lead programme financial planning, budgeting and expenditure control.
- Prepare, monitor and periodically review project budgets and forecasts.
- Determine project cash-flow requirements and monitor expenditure trends.
- Identify budget variances and recommend appropriate corrective actions.
- Review financial transactions, reconciliations, accountabilities and supporting documents.
- Prepare accurate financial reports for management, partners and donors.
- Support grant modifications, budget revisions and lifecycle financial planning.
Administration, operations and logistics
- Oversee administrative and logistical support for programme implementation.
- Coordinate arrangements for training, meetings, workshops, travel and field activities.
- Ensure procurement, inventory and asset-management processes comply with policy.
- Strengthen operational systems to improve efficiency and value for money.
- Work with procurement and operations teams to obtain goods and services on time.
Leadership, compliance and risk management
- Supervise and mentor Project Finance and Logistics Officers.
- Provide technical guidance, performance management and capacity development.
- Ensure compliance with financial policies, donor rules and statutory requirements.
- Coordinate internal audits, external audits and donor financial reviews.
- Ensure required financial documentation is complete and available for review.
- Implement and monitor agreed audit recommendations.
- Conduct periodic compliance checks and financial risk assessments.
- Identify financial and operational risks and implement mitigation measures.
Strategic coordination
- Support programme managers and consortium partners with financial and work planning.
- Provide financial analysis to guide programme decisions and resource allocation.
- Strengthen financial and administrative tools, procedures and systems.
- Promote accountability, transparency and continuous improvement.
- Uphold safeguarding standards, the code of conduct and organizational policies.
Essential qualifications and experience
- Bachelor’s degree in Finance, Accounting, Commerce, Business Administration or a related field.
- CPA, ACCA or an equivalent professional qualification, or significant progress towards completion.
- At least five years of progressive finance and administration experience.
- At least two years of supervisory experience in the NGO or development sector.
- Experience managing finances for donor-funded programmes.
- Strong budgeting, forecasting, financial-reporting and compliance experience.
- Knowledge of financial controls, grants management, procurement and audit requirements.
- Knowledge of Ugandan financial, tax and labour regulations applicable to NGOs.
- Advanced Microsoft Excel skills.
- Experience using accounting or enterprise resource planning systems.
- Strong leadership, analytical and stakeholder-management skills.
Desirable experience
- Experience managing finances for consortium or multi-partner programmes.
- Experience with Mastercard Foundation or another large institutional donor.
- Experience supporting organizational audits and donor compliance reviews.
- Knowledge of project management and results-based budgeting.
- Membership in a recognised professional accounting body.
Application documents
- An updated curriculum vitae.
- A cover letter of no more than 750 words.
The cover letter should give practical examples showing how the applicant’s skills, knowledge and experience relate to the main priorities of the position.
Application procedure
Applications must be completed through Restless Development’s online recruitment portal.
Deadline: Thursday, 10 September 2026 at 5:00 PM EAT.
Funding condition: Appointment to this position is subject to the availability of programme funding.
Direct application link: Restless Development recruitment portal
Employer website: Restless Development Uganda
Important application checks
- Apply only through the official online recruitment portal.
- Keep the cover letter within the 750-word limit.
- Use practical examples rather than repeating the job description.
- Show at least five years of progressive finance experience.
- Clearly identify at least two years of supervisory experience.
- State your CPA, ACCA or equivalent professional-qualification status.
- Highlight experience managing donor budgets, audits and compliance.
- Submit before 5:00 PM EAT on 10 September 2026.
Date posted: 28 August 2026
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