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| FHI 360 |
Administrative Associate Job Post
Location: Jobs in Uganda 2025 - 2026
Work Hours: Full-time, 08 hours per day
Salary:
UGX
No. of vacancies: 01
Deadline: June 25 2026
Hiring Organization: FHI 360
Job Details:
Job Summary
The Administrative Associate is responsible for efficient management administrative support to program activities, including procurement request and logistics management.
Accountabilities:
- Support program staff in planning, coordinating and preparing activities and procurement requests.
- Submit approved program procurement requests in DPA Software
- Coordinate receipt of activity vendor invoices (hotels) in liaison with procurement and receipt them in DPA software.
- Support program activities with mobile money payments, attendance list, invitation of participants.
- Coordinate program logistical needs to ensure seamless implementation.
- Organize meetings, events, workshops, attend meetings, take notes, and follow up on actions and provide required logistics.
- Maintain asset inventory logs as per donor requirements and support insurance, licensing, repair and disposal of assets.
- Support logistical needs for external TDYs and technical consultants in the different technical areas.
Problem Solving & Impact:
- Resolves and/or develops recommendations for issues and problems having broad impact.
- Problem resolution may require some analysis of policy and procedures.
- Serves as a resource to others in resolving non-standard issues and problems.
Supervision Given/Received:
- Limited supervision.
- May coordinate workload with other support staff across department(s).
- No instruction needed on routine work and general instructions with periodic work review given on new work or special assignments.
- Contacts are frequent with individuals representing other departments, and/or representing outside organizations.
- Contacts involve obtaining or providing information or data on matters of moderate importance to the function of the department or which may be sensitive nature.
Education:
- Associates Degree or International Equivalent in Business Administration or Related Field. Bachelor’s Degree preferred.
Experience:
- Typically requires a minimum of 3+ years of office administration and management experience.
- Experience in monitoring the use of expenditures to meet organizational objectives and compliance.
- Experience working on USG-funded projects preferred.
- Ability to maintain a variety of records, such as inventories of supplies and materials; prepare correspondence, forms, and reports.
- Ability to provide excellent administrative and customer service duties, including ordering office supplies, maintaining office equipment.
- Excellent interpersonal and communication skills including courteousness, tactful, and clear oral and written communications.
- Proven ability to work independently and be self-motivated; also work cooperatively and effectively with other Divisions, Departments/Country Offices, and all stakeholders.
- Strong organizational and time management skills; ability to prioritize tasks and adjust as needed.
- Ability to simultaneously support a team of professionals.
- Computer literacy in MS Office applications including Word, Excel, Power Point, Outlook, SharePoint/Teams
Typical Physical Demands:
- Typical office environment.
- Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
- Ability to sit and stand for extended periods of time.
- Ability to lift/move up to 5 lbs.
Technology to be Used:
- Personal Computer/Laptop, Microsoft applications (i.e.,Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
Travel Requirements:
- Ability to travel domestically less than 10%
Application procedure
Click Here to Apply Now
Date Posted: 2026-06-15
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