Financial Management Specialist job at Ministry of Gender, Labour and Social Development

Ministry of Gender, Labour and Social Development

Financial Management Specialist job Post

Location:  Jobs in Uganda 2023 - 2024

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: May 16 2023

Hiring Organization: Ministry of Gender, Labour and Social Development

Job Details:

Number of positions: One (1)
Reports to: Project Coordinator, MGLSD
Duty Station: MoGLSD Headquarters (Kampala)
Duration of contract: 24 months

Job Purpose
The Financial Management Specialist will carry out financial management (FM) work in respect to GROW Project implementation. S/He will manage and monitor all the financial activities of the project in line with the international and the Government of Uganda (GoU) financial regulations and performing analytical work on financial management and financial accountability issues.

Duties and Responsibilities:
The main responsibilities and duties of the Financial Management Specialist shall be as outlined below:
a) Assist the Head of Accounts in MGLSD and the Project Coordinator in managing all the
Project finances in accordance with the approved financial controls by both the Government of Uganda and the World Bank.
b) Prepare project budgets in conjunction with activity managers subject for approval.
c) Participate in the review of the Project Operations Manual and development of other necessary documents and manuals with emphasis on the financial Management.
d) Prepare any documentation in relation to financial management as required by the MGLSD and the World Bank.
e) Coordinate and assess the capacities of local governments to submit accountability documents for funds released.
f) Vet and advise the accounting officer on fund requisitions as per project implementation plans.
g) Responsible for managing disbursements from donor and for program activities
h) Coordinate and facilitate internal and external audits for the project activities and implement audit recommendations.
i) Ensure that monthly statutory returns are submitted to the relevant authorities such as PAYE,
j) Maintain all project accounting information/records in a complete and orderly manner.
k) Update records of financial transactions in accounting system.
l) Ensure preparation of monthly bank reconciliation statements for the project.
m) Prepare monthly receipts and expenditure reports including variance analysis and advise management of the same.
n) Ensure that all payments made for project activities comply with the Financing Agreement.
o) Ensure compliance with Government’s Treasury Accounting Instructions 2003 under the Public Finance Management Act 2015 and Project Financial management Manual
p) Supervise, appraise and provide guidance to staff supporting the Financial Management function under the project.
q) Prepare quarterly Interim Financial (IFRs) and any other management reports required from time to time
r) Perform any other duties as may be assigned from time to time by the Project Coordinator.

Qualifications and Competencies
a) Minimum qualification of Masters’ Degree in Commerce or Business Administration or Financial Management (Accounting Option) and related disciplines.
b) Professional Accounting qualification such as ACCA, CPA should be a must.
c) 8 years of practical experience in accounting and operational procedures of which three (3 years) with World Bank funded projects
d) Excellent knowledge of the relevant Accounting Computer packages will be an added advantage.
e) Knowledge and experience in Government Integrated Financial management system (IFMS) is a requirement and not added advantage

a. Draft project annual budget for review by project activity manages
b. Proper books of accounts for the project maintained.
c. Mandatory quarterly IFRs in agreed formats and any other reports required by management prepared
d. Bi-annual internal audits and annual external audits facilitated
e. Disbursement of funds for project activities in line with project financial/ budget and work plans.
f. Monthly, quarterly, and annual financial reports prepared as per the reporting requirements.
g. Development and implementation of project internal controls for proper management of project financial and physical resources.
h. Annual internal and external audits of financial statements facilitated.

Performance Indicators:
a) Time taken to generate draft project annual budget.
b) Time taken to submit quarterly IFRs.
c) Time taken to submit project audits
d) Number of disbursement requests prepared
e) Time taken to update books of accounts

The candidate should report to the Project coordinator for administrative matter and to Head of
Accounts for Financial Management technical matters.

Application procedure

Interested eligible applicants should submit applications including a cover letter, current Curriculum Vitae and copies of Academic
Certificates and Transcripts, to be delivered at MGLSD’s General Registry on 2nd Floor, Gender and Labour House, Plot 2, George
Street Not later than 1700hrs on May 16, 2023. Applications should include the Reference Number and Position applied for. Only shortlisted applicants will be contacted.
Permanent Secretary
Ministry of Gender Labour and Social Development
Gender and Labour House, Plot 2, George Street
P.O Box 7136
Tel: +256 414 347 854

Date Posted: 2023-05-02


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