Chief of Staff Job at Pearl Dairy

Pearl Dairy

Chief of Staff Job Post

Location: Jobs in Uganda 2023 - 2024

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 13 June 2023

Hiring Organization: Pearl Dairy

Job Details:

Pearl Dairy is a fast-growing Ugandan company specializing in the production of nutritious high-quality products. The company started its operations in 2013 as a B2B milk powder manufacturer supplying to East Africa, but has grown its brand, Lato Milk, from a B2B product to a branded house of products offering a variety of high quality B2B and B2C nutritious products in the East African region and beyond.

As an equal opportunity employer we are a strong team of 1,200 employees in Uganda and 1,500 across East Africa. We source raw milk from more than 10,000 smallholder farmers in Uganda and 5,000 in Kenya and sell across 10 countries in Africa and Asia. We have grown to become Uganda’s largest dairy processor, providing dairy extension services to 1600+ farmers directly and collecting over 30% of milk directly from individual farmers.

Pearl Dairy is strengthening its Senior Management team to support the continuation of this trajectory. We are searching for a highly qualified chief of staff to work closely with our executive team. From Day 1, this person will have an immediate impact on our productivity by streamlining strategic initiatives, overseeing program management, and communicating objectives to departments. The ideal candidate will have proven success in a business management role, with a special focus on executive-level advising and interdepartmental collaboration.

Objectives of this role
Oversee strategic business initiatives, from development through successful execution, under the guidance of senior leadership and department heads.
Assist and communicate with executives in decision-making, program management, and initiative implementation.
Improve current processes and optimize organizational procedures for efficiency and productivity.

Responsibilities
• Serve as liaison with staff, executives, senior leaders, and CEO regarding company climate, employee well-being, project updates, proposals, and planning.
• Assist the human resources department with new senior level hires, including documentation and onboarding, and collaborate to address and resolve all employee concerns.
• Oversee daily operations in collaboration with senior managers and department leaders, and perform administrative tasks such as managing calendars, generating correspondence, maintaining hard copies and electronic files, planning and coordinating annual corporate meetings, and scheduling facilities.
• Develop and build on relationships with all employees for increased efficiency and responsiveness of existing operations and help define new operational strategies by working with CEO and other executives on special projects.
• Serve as a subject-matter expert, handling inquiries, developing action plans, and assisting with preparation and dissemination of communications.

Required skills and qualifications
• Five or more years of experience in a business management role
• Experience in organizing and directing multiple teams and departments
• Experience in planning and leading strategic initiatives
• Excellent written and verbal communication skills
• Versatile abilities and extreme dedication to efficient productivity
• Bachelor’s degree (or equivalent experience) in business administration or similar field
• Experience in data analysis and budget management
• Consulting experience, with a focus on operations management
• Proven success in a project coordination role
• Nimble business mind, focused on developing creative solutions
• Strong project-reporting skills, with focus on interdepartmental communications