Executive Assistant Job at Housing Finance Bank

Housing Finance Bank

Executive Assistant Job Post

Location:  Jobs in Uganda 2025 - 2026

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: July 03 2026

Hiring Organization: Housing Finance Bank

Job Details:

Job Purpose:
To provide high-impact executive, coordination and analytical support to the
Executive Director / Chief Business Officer, enabling efficient business
planning, performance monitoring, stakeholder coordination and execution
tracking across the Business Division.
The role supports delivery of the Bank’s revenue growth, portfolio quality
and strategic objectives, and requires discretion, professionalism and strong
organization in handling confidential information within a commercial
banking environment.

Responsibilities / Key Deliverables:
1. Business Planning & Coordination
• Coordinate consolidation of annual business plans, sales strategies,
pipeline reviews and budgets/targets across segments.
• Ensure alignment between business plans, revenue targets and strategic
growth priorities.
• Follow up with business heads to secure timely submission and execution
of plans.
2. Performance Management & Execution Tracking
• Maintain a structured Business Performance Dashboard for the CBO
covering revenue performance (asset and liability growth), portfolio
quality (NPLs, PAR), sales pipeline and conversion rates, and progress on
strategic initiatives.
• Track delivery of sales targets, key business initiatives and Executive
Committee directives.
• Identify performance gaps and escalate issues requiring the ED’s/CBO’s
attention.
3. Executive & Governance Support
• Coordinate preparation of EXCO papers, business performance updates
and other strategic presentations.
• Track and follow through on actions from governance forums affecting
the ED’s office and business action plans.
• Support execution of key transformation initiatives, including digital, ESG
and financial inclusion programs.
• Ensure adherence to governance timelines and reporting standards.
• Coordinate strategic initiatives and special projects, tracking milestones,
timelines and deliverables.
4. Administrative Management
• Organize and maintain confidential files and records – business reports,
performance records, strategic plans and action trackers.
• Draft correspondence, memos, reports and presentations on behalf of the
ED/CBO.
• Coordinate logistics for executive meetings, board meetings and special
events.
• Manage office supplies, travel coordination and expense tracking for the
ED/CBO office.
• Maintain efficient day-to-day operations of the ED/CBO office.
5. Communication & Stakeholder Management
• Facilitate effective communication between the ED/CBO and Senior
Management, the Board, Regulators, Customers and Business Partners.
• Receive and handle visitors and enquiries professionally.
• Coordinate responses to internal and external requests.
• Organize key business meetings, reviews and workshops.
Financial
Responsibility:
No direct approval authority. Supports tracking of:
• Business budgets and sales performance against targets;
• Cost initiatives within business units;
• Budget control, expense management and administrative financial
oversight for the ED/CBO office.

Person Specification
Education &Training:
• Bachelor’s degree from a recognized university in Business
Administration, Management, Finance, Economics, Banking, Public
Administration or a related field.
• Professional certification in Project Management, Business Analysis or MIS
is an added advantage.

Experience:
• 3–5 years’ experience in executive support, ideally to senior executives
or board-level management.
• Exposure to business performance coordination, strategy, MIS or business
analysis.
• Experience in banking or financial services is highly preferred.

Skills & Competencies:
• Strong written and verbal communication.
• Analytical and reporting capabilities (Excel, PowerPoint, dashboards),
with the ability to synthesize complex information into executive insights.
• High attention to detail and execution discipline.
• Strong organization, multitasking, problem-solving and decision-making.
• Excellent presentation skills, with creativity and the ability to think on your feet.
• Ability to work effectively with a range of Partners and Stakeholders.
• High level of professionalism and discretion.

Behaviours:
• Integrity, trustworthiness and confidentiality.
• Sound professional judgement.
• Initiative, adaptability and a strong sense of urgency.
• Ownership, accountability and results-orientation with strong follow- through.
• Collaborative, relationship-driven and solution-oriented.

Application procedure

Interested candidates should send a recent CV, copies of all academic transcripts, certificates and testimonials, daytime telephone contact, postal and email address and three competent referees not later than Friday 3rd July 2026 by 5:00pm to:
Chief Human Resources Officer
Housing Finance Bank,
Investment House
4 Wampewo Avenue, Kololo

Please take note that all applications should be sent by email to Recruitment@housingfinance.co.ug

CLICK HERE TO APPLY

Date Posted: 2026-06-25

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