02 Procurement Assistants Job at Makerere University Joint AIDS Program (MJAP)

Makerere University Joint AIDS Program

02 Procurement Assistants Job Post

Location: Jobs in Uganda 2025 - 2026

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 02

Deadline: March 04 2026

Hiring Organization: Makerere University Joint AIDS Program

Job Details:

Makerere University Joint AIDS Program (MJAP) is a private-not-for-profit Company under Makerere University. MJAP works to build partnerships and strengthen health systems to optimally respond to HIV/AIDS, TB, Non-communicable diseases (NCDs) and other diseases of public health importance in Africa.
MJAP is currently implementing:
• The Local Partner Health Services East Central (LPHS-EC) Transition Award, funded by the U.S.
Government Department of State, supporting public health facilities and communities in 12 districts and Jinja City
(Bugiri, Bugweri, Busia, Buyende, Iganga, Jinja, Kamuli, Kaliro, Luuka, Mayuge, Namayingo, and Namutumba). The
project focuses on sustained HIV/TB control, malaria reduction, improved maternal and child health outcomes, and
strengthened pandemic preparedness and response systems.
• A sub-award from Reach Out Mbuya (ROM) under the Kampala Region HIV Mechanism, funded by President’s
Emergency Plan for AIDS Relief (PEPFAR), aimed at accelerating HIV epidemic control.
MJAP invites competent, passionate, and committed individuals to apply for the following positions (recruitment on a rolling basis):

Procurement Assistant
Reports to: Head of Finance
Supervises: None
Duty Station: Head Office, Mulago
Start Date: Immediate
Job summary:
The Procurement Assistant will support the implementation of procurement policies and processes to ensure timely
acquisition of quality goods, works, and services at competitive prices, in compliance with MJAP guidelines and the PPDA Act.

Roles and Responsibilities
1. Develop and monitor the implementation of MJAP procurement policy and guidelines in accordance with national
Law (Public procurement and disposal of public assets act).
2. Develop and consolidate Procurement Plans and budget for every financial year and account for expenditures in
accordance with approved procurement policy and guidelines of MJAP and PPDA act
3. Prepare bidding documents, invite the shortlist bidders to submit their proposals and manage the Tender/Bid
opening and communication of awards as per procurement rules and guidelines.
4. Organize and manage contract negotiations with shortlisted suppliers to negotiate terms and conditions of contract
in line with MJAP Contracts framework and PPDA act
5. Review and monitor the implementation of a contract management system for the procurement process and
provide technical support to user departments in contract management, in line with MJAP procurement policy and
guidelines and PPDA regulations.
6. Organize the relevant information/documents to be used in both the Evaluation and Contracts committee meetings
then take and file minutes as required by PPDA Act and MJAP procurement guidelines
7. Preparation of Purchase order documentation and contracts of goods, services and works of Value less five million
Uganda shillings with MJAP procurement guidelines and PPDA act
8. Make follow up of supplies to be delivered within the stipulated delivery period according to the terms of the
order/contract/agreement and give feedback to users as regards the progress of their requisitions in line with MJAP
procurement guidelines and PPDA act
9. Provide technical support to user departments in specification development and contract management in line with
MJAP procurement policy guidelines and PPDA regulations.
10. Make follow up of supplies to be delivered within the stipulated delivery period according to the terms of the
order/contract/agreement and give feedback to users as regards the progress of their requisitions in line with MJAP
procurement guidelines and PPDA act
11. Identify assets that need to be disposed off and manage the disposal of assets in accordance with the PPDA
regulations and departmental mission

Qualifications, job requirements and competencies
• All applicants should have at least a Bachelor’s Degree specialising in Procurement or its equivalent from a
recognized institution, and Professional qualification in procurement e.g. CIPS or other post-graduate qualification in procurement will added advantage.
• At least four years’ experience in project procurement; and should be highly knowledgeable in the USG and
UG procurement procedures and regulations.
• The applicant should also have proficiency in E-Procurement.
• Knowledge in the use of Microsoft Office applications (Word, Excel, and PowerPoint) Functional competencies:
• A team player with excellent communication skills (both oral and written) and with strong management and
analytical skills
• High level of integrity
• Attention to detail
Financial, Anti- Fraud, Safeguarding and Risk Management Clause:
MJAP enforces a strict zero-tolerance policy against fraud, corruption, sexual exploitation, abuse, and harassment in all program areas. All employees must uphold high ethical standards and ensure transparency and fairness, in line with MJAP Human Resource policies. In your role, you’ll be responsible for maintaining the organization’s financial integrity and supporting effective safeguarding and risk management practices. Key responsibilities include.
• Financial Accountability: Uphold MJAP’s commitment to financial integrity by effectively managing resources and
accurate reporting of expenditures. Ensure responsible and transparent resource management in compliance with
organizational standards and donor requirements and take ownership of any discrepancies that arise.
• Safeguarding: Uphold the organization’s dedication to protecting vulnerable populations, including beneficiaries,
staff, and volunteers. This includes identifying, reporting, and addressing safeguarding issues per established policies.
Your role is essential in fostering a safe and supportive environment for everyone involved in our programs.
• Risk Management: Actively identify, assess, and mitigate risks related to program implementation and operations.
Collaborate with teams to create and maintain risk management plans in line with organizational policies. Regularly
review and update practices to address new challenges or changes in the operational environment.

Application procedure

MJAP is dedicated to inclusion and diversity, evaluating all job applicants solely based on merit, regardless of race, gender, color, national origin, religion, age, marital status, or disability. As an equal opportunity employer, MJAP does not charge applicants at any stage and is not responsible for losses from fraudulent recruitment activities. All suitably qualified candidates are encouraged to apply by clearly stating the position applied for in the Subject line. Combine all your application documentation, i.e. cover letter, CV & academic documents into one PDF with names/contact details of three referees including the immediate Supervisor addressed to: The Human Resources Manager, Makerere University Joint AIDS Program (MJAP). Email: recruitment@mjap.mak.ac.ug NOT later than Wednesday, 4th March 2026, at 4:30 pm. For details about advertised position, please visit the website of Makerere University Joint AIDS Program. Consider your application unsuccessful if you don’t hear from us by Friday, 13th March 2026. Offer of employment will be subject to satisfactory references including but not limited to appropriate background checks, criminal records, and previous employment findings of fraud, corruption, sexual exploitation, abuse or harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures. Please ensure that your attachments do not exceed 25 MB. We do appreciate your interest to work with MJAP, however, we regret that only shortlisted candidates will be contacted for interview.